To receive credit at UMFK for academic work to be completed at another institution requires approval prior to enrolling and completing the study away course.

  • Away courses must transfer into the student’s major/minor at UMFK or count towards the student’s degree requirements.
  • Away courses will not be approved if an equivalent UMFK course is available during the enrollment period the student is wishing to enroll.
  • Away Forms must be filled out and submitted prior to the end of the add/drop period of the respective semester in order to be counted toward the overall enrollment level for that semester.
  • A separate Away Form must be completed for each course being taken elsewhere.
  • The student completes the Away Form, selecting Joyce Plourde from the lookup.
  • Joyce will forward the form on to the Academic Dean where the away course is housed for a decision.
  • The Academic Dean will return the Away Form to the Registrar’s Office with information on the approval or denial of the request.
  • The Registrar’s Office will notify the student of the decision.
  • UMFK financial aid refunds will only be transferred to another University of Maine System (UMS) Away school with an approved Away Form.  Payments cannot be made to colleges and universities outside of the University of Maine System.

Things to Know:

  • The student will be notified by the Registrar’s Office if the request has been approved or denied.
  • Do not enroll in the Away course until notified by the Registrar’s Office.
  • At the completion of the course, the student must have an official transcript sent to the UMFK Registrar’s Office.
  • It is advisable to process the Away Form at least one month prior to your attendance at an “Away” institution. This is recommended to allow for timely processing.
  • The Away Form is required and is available to complete and submit online at: https://tdx.maine.edu/TDClient/2624/Portal/Requests/TicketRequests/NewForm?ID=Tlb-63A68p4_&RequestorType=Service

 Important Away Course Information 

Once all approvals are finalized, the Away Form will be provided to the UMFK Financial Aid Office. For financial aid purposes, approved Away credits are usually considered as part of a student’s total semester enrollment and may have a direct impact on a student’s financial aid award.

Disbursement of Financial Aid, if applicable:

If you are a financial aid recipient, and if there remains a credit balance on your account after all UMFK charges are satisfied, then the UMFK Business Office will forward to the University of Maine AWAY school as much of that credit balance as is needed to pay your bill at the UMS AWAY school, up to the full amount of the credit balance. If your AWAY school is not a University of Maine System school, then it is your responsibility to pay the AWAY school.  If UMFK issues you a refund, your refund can be used to pay your AWAY school.

For Schools Outside the University of Maine (UMS) System:

If your classes are being taken at an AWAY school outside of the UMS and if you are a UMFK financial aid recipient, the UMFK Financial Aid Office will send a Consortium Agreement to your AWAY school.  This Agreement must be signed by the AWAY school and returned to the UMFK Financial Aid Office before any further action can be taken.  (If you are attending a UMS campus, this step is not necessary.)

Transferring credits to UMFK:

Upon completion of the course at your “AWAY” campus, you are responsible for requesting an OFFICIAL academic transcript of your completed work at the AWAY school to be sent directly by the AWAY school’s Registrar’s Office to the UMFK Registrar’s Office. This is required for transfer credit evaluation and to document a student’s Satisfactory Academic Progress (SAP).